Build teamwork through volunteering at your next event

  • By Jessica Elmore
  • 22 Dec, 2016
The social impact of volunteering is significant. When many volunteers come together to complete even a small task, such as packing a snack for underserved kids at camp, the compounded end result can be food for hundreds, even thousands of hungry kids. At elm, we know that volunteering also builds teamwork. According to a 2013 study, 64 percent of participants said volunteering with co-workers strengthened work relationships. Moreover, 78 percent attribute reduced stress levels to volunteering.

Add value to your next event by considering these three ways to incorporate volunteerism:


Timed packing event during a break

Raise awareness and increase participation by setting up “packing stations” in the middle of your event action. Set a goal, and communicate to attendees that there will be a timed opportunity during a transition time—perhaps after lunch and before the next session. For example, set a goal to pack 1,000 backpacks with school supplies in 15 minutes. The backpacks will be donated to a reputable local youth-serving organization or homeless shelter. Organization is key with this timed event. Remember to take photos and incorporate them into a plenary session later that day or the next day. Position the volunteer stations near exhibitors and sponsor tables to increase engagement.

Off-site volunteer activity at a local nonprofit agency

Many one-time group volunteer activities are available at local nonprofit organizations where your meeting will be held. Contact the volunteer coordinator at a local food bank, United Way or community foundation to discuss potential group volunteer projects. Contact the nonprofit as soon as possible to determine activity options, number of available volunteer roles and associated costs. Organizing volunteers is not free, but the benefits far exceed the cost.

Collect needed items or funds

If your agenda is too packed to include a physical volunteer opportunity, consider organizing a drive. While collecting canned goods and clothing items is nice, it’s not the easiest for people who have traveled to the meeting. Consider organizing a fund drive—communicate the item equivalent with attendees, for example a $10 donation equals 10 cans of food or two winter hats—and give regular updates during plenary sessions. This strategy works best if there is a clear and compelling beneficiary and an added incentive, such as a matching gift from the company.

Bring new meaning to teambuilding by incorporating volunteer events into your meetings and events. We’re here to help. Contact us for all of your planning needs.

By Jessica Elmore July 20, 2022

During the pandemic, thousands of pilots were offered early retirement packages in order to cut labor bills due to the lack of travel demand. Now that travel for pleasure and business is rebounding from the pandemic, approximately 14,000 flights in the US were recently cancelled or delayed due to the lack of pilots, carriers, and other staff.

By Jessica Elmore August 24, 2020
We are beyond excited to introduce our newest member to the elm team. Get to know, Claire O'Brien, our Program Coordinator/Event Designer.
By Jessica Elmore June 18, 2020
Now that gatherings are reconvening, it’s crucial for event and meeting planners to properly convey their reaction and implementation of changes regarding their events.
By Jessica Elmore May 13, 2020
Hotels are revamping their cleaning measures to restore customer confidence and bring guests back to their properties.
By Jessica Elmore April 29, 2020
In response to the COVID-19 outbreak, airlines are stepping up their efforts to provide a safe and healthy environment for crews and passengers before takeoff and after landing.
By Jessica Elmore April 14, 2020
The coronavirus outbreak has dealt the hospitality and travel industry a huge blow. Here's how companies are stepping up and providing aid during these unprecedented times.
By Jessica Elmore March 10, 2020
Coronavirus has those traveling on edge. In order to protect yourself, you need to be aware of the virus, adhere to travel advisories, avoid impacted areas and exercise preventive measures.
By Jessica Elmore January 6, 2020
Elm has had a busy 2019. Take a look to see what we've been up to this year.
By Jessica Elmore November 14, 2018
Traveling does not have to make you sick - if you take simple precautions then you have a good chance of staying, and coming home, healthy.
By Jessica Elmore October 10, 2018
Airlines are constantly creating ways to save space and maximize passenger counts. The airplane seat is ever-changing and that's not about to stop now.
More Posts